CareAvail Pricing
Pricing you can read, at a price you can predict.
Most home-care platforms hide their price behind a sales call, then grow the bill with per-feature upcharges and five-figure setup fees. We don’t. Real numbers, on this page — priced per active client, so your bill tracks your business instead of punishing your busy months.
Billed annually — two months free vs. month-to-month.
Starter
Run your agency
Everything you need to schedule, verify, and run compliant care from day one.
billed annually ($1,788/yr) · or $179/mo month-to-month
Includes 15 active clients, then $9/mo each.
- Scheduling, open shifts & shift matching
- EVV — geofenced clock-in with a defensible audit trail
- The caregiver app (installable PWA) + office chat
- QR post-visit client surveys
- Your own subdomain & isolated database
$0 setup · onboarding included · environment ready within 1 business day
Pro
Run it better
The reliability, quality, and billing tools that separate a good agency from a great one.
billed annually ($4,188/yr) · or $419/mo month-to-month
Includes 50 active clients, then $7/mo each.
- Everything in Starter
- Caregiver reliability scoring, badges & incentives
- Introductory (masked) calls, incidents & feedback
- Billing & Financials — invoicing, payroll-ready hours, rates
- Phone support
$0 setup · onboarding included · environment ready within 1 business day
Enterprise
Run several — or embed it
Multi-location scale, deep integrations, and the security controls enterprise reviews ask for.
Custom
Tailored to your agency's size and needs.
Volume pricing on active clients.
- Everything in Pro
- QuickBooks Online & AxisCare sync + visit push
- SSO / dedicated database isolation
- Multi-location, multi-territory
- SLA & a named contact
Custom quote · annual term
How we count
What counts as a client?
A client counts toward your bill in a month only if they had more than one scheduled visit that month. That’s the whole rule.
No status tests. No clock-in forensics. No fine print about what “active” means. If the cases were scheduled, the client counts. If they weren’t, they don’t.
Once a visit is scheduled it counts for that month, even if it’s later cancelled, removed, or turns out to be non-billable. We count the scheduling, not the outcome — so your invoice never changes after the fact.
We bill on scheduled cases, not on your client roster.
This is where we differ from how this market usually prices. Elsewhere, a client sitting dormant on your books — no visits, no service, no activity for months — can still land on your invoice simply for existing in the database as “active.” Some platforms go further and charge you the greater of your active client count or your scheduled client count, so the roster sets a floor under your bill no matter how little service was delivered.
We don’t do that. Your roster is your business. We charge for the clients we’re actually scheduling work for, and nothing else. An agency carrying 80 clients with 45 receiving scheduled service pays for 45. And you’re never penalized for forgetting to deactivate a client who’s no longer active in CareAvail — your bill follows the schedule, so record-keeping housekeeping never costs you money.
Adding office staff is always free — every scheduler and supervisor gets their own login, because a real audit trail needs every action tied to a named person.
The growth math
What you’d pay as you grow.
The gap widens in your favor as you scale — the opposite of the price creep buyers fear. Shown at annual billing.
| Agency size | CareAvail plan | Your monthly total | Typical market quote |
|---|---|---|---|
| 25 active clients | Starter | $239/mo | ~$200–325 |
| 50 active clients | Pro | $349/mo | ~$300–450 |
| 100 active clients | Pro | $699/mo | $700–1,650+ |
Market figures are directional, drawn from published directory pricing (AxisCare, CareSmartz360, AlayaCare). Not competitor quotes.
Estimate your bill
Pick a plan. Move the slider. See your price.
Choose the tier whose features fit your agency (the matrix below shows what each includes), drag to your active-client count, and this shows the math — no form, no sales call. Shown at annual billing.
Your estimate at 30 active clients
CareAvail Starter
$284
per month, billed annually
Base $149 + 15 clients over 15 × $9
Every feature, every plan
What’s in each plan.
Starter is a real product, not a trial — it runs a compliant agency end to end. You upgrade for ambition (reliability, billing, integrations), never because you literally can’t operate.
| Feature | Starter | Pro | Enterprise |
|---|---|---|---|
| Scheduling & coverage | |||
| Visit scheduling & calendar grid | |||
| Recurring & multi-day visits | |||
| Open shifts & caregiver claim | |||
| Shift matching — availability & distance search | |||
| Collision & client-preference warnings | |||
| EVV & compliance | |||
| Geofenced clock-in / clock-out | |||
| Grace windows & GPS validation | |||
| Reason-required edits (append-only) | |||
| Late / missed clock alerts | |||
| System-wide audit log | |||
| The caregiver app | |||
| Installable mobile app + QR onboarding | |||
| Today's visits & one-tap clock-in | |||
| Open shifts to claim | |||
| Alerts & caregiver-to-office chat | |||
| Availability & profile self-service | |||
| Reliability & recognition | |||
| 0–10 caregiver reliability score | |||
| Performance scoring (behavior weights) | |||
| Badges | |||
| Incentive programs & bonus pools | |||
| Payroll-ready biweekly payout report | |||
| Quality & safety | |||
| QR post-visit client surveys | |||
| Introductory (masked) calls & verification | |||
| Incident reporting & investigation workflow | |||
| Caregiver & client feedback | |||
| Billing & financials | |||
| Invoicing & payments ledger | |||
| Payroll-ready hours (clock-based) | |||
| Pay/bill rate engine + FLSA overtime | |||
| Mileage & expense reimbursements | |||
| Client authorization caps | |||
| Unbilled / underpaid leak report | |||
| Integrations | |||
| QuickBooks Online sync | |||
| AxisCare sync & visit push | |||
| Google Maps (geocoding, drive time) | |||
| Corra (AI coordinator)Separate product — every plan ships the integration hooks. See below. | Add-on | Add-on | Add-on |
| Security & administration | |||
| Role-based access (6 roles) | |||
| Users & roles, staff invites | |||
| Your own subdomain + isolated database | |||
| SSO / dedicated isolation | |||
| SLA & named support | |||
| Insights & reporting | |||
| Admin dashboard | |||
| Core reports | |||
| Financial & performance reports | |||
Each plan is cumulative — Pro includes all of Starter, Enterprise includes all of Pro.
Works with Corra
Corra-ready out of the box — but never bundled.
Every CareAvail plan ships the integration hooks for Corra, our AI care coordinator — the outbound event feed and the write-back API she needs to confirm visits, chase missed clock-ins, and fill open shifts. That surface is built in, at no extra cost.
Corra herself is a separate product with her own pricing — so you only pay for her if you want her, and she works against your care system whether or not it’s CareAvail.
Add Corra when you’re ready
Priced separately
Platform fee plus usage — the full story and pricing live on Corra’s own site.
Visit corra.work ↗$0 to get started
No setup fee on new Starter and Pro installations. Onboarding and training are included — not a five-figure line item.
Migrations, quoted honestly
Bringing data over from AxisCare, WellSky, or another system is real work. We scope and quote it up front, so there are no surprises — the $0 applies to fresh installs.
Your data stays yours
Export anything, any time, at no charge. Month-to-month on Starter and Pro. No lock-in, no exit fee.
Questions buyers are told to ask
Straight answers.
What will I actually pay at my size?
Your base plan plus a small per-client fee once you pass the included count. A 25-client agency runs about $239/mo on Starter (billed annually); a 100-client agency about $699/mo on Pro. The table above shows the math — no surprises.
What counts as an active client?
A client counts toward your bill in a month only if they had more than one scheduled visit that month. That's the whole rule — no status tests, no clock-in forensics, no fine print about what "active" means. Once a visit is scheduled it counts for that month, even if it's later cancelled, removed, or turns out to be non-billable; we count the scheduling, not the outcome, so your invoice never changes after the fact. A client with no scheduled visits never counts, whatever their status says.
Why is there a payment processing fee?
Banks and card networks charge a fee to process every payment, and we pass that cost through at cost as its own line item on your invoice instead of hiding it in the plan price — the same way sales tax appears separately. Pay by bank (ACH) and it's 0.8% of your plan price, capped at $5 per payment — on an annual plan that's a flat $5 for the whole year. Pay by card and it's 3%. That's why the bank option is the button we lead with: it's genuinely cheaper for you. The fee is shown at checkout before you confirm, and it's computed on the plan price only — never on overage.
Is there a setup fee?
No — $0 to set up Starter and Pro on a new installation, and onboarding help is included. If you're migrating data from another system, we'll quote that work separately (it's real effort and we won't pretend otherwise). Enterprise is quoted end-to-end.
Is EVV included in the base plan?
Yes. Geofenced clock-in/out, grace windows, reason-required edits, and the audit log are in every plan, including Starter. EVV is a compliance requirement, not a premium upsell.
Am I locked into a contract?
No. Starter and Pro are month-to-month. Prefer to commit? Pay annually and get two months free. Cancel anytime; there's no termination fee.
Can I get my data out?
Always. Your data is yours — export it any time, at no charge. No hostage fees, no exit tax.
Do I need Corra?
No. Corra is a separate AI care-coordinator product with its own pricing at corra.work. Every CareAvail plan is Corra-ready — the integration hooks ship built-in — but Corra is never required and isn't bundled into a tier.
See the exact number for your agency.
Tell us your client count and we’ll show you the bill in one call — or explore the live agency first.